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A Simple Guide For Gamified Task Management: Benefits

Gamified task management for employees is a major part of Gamification. It is not only about fun, but also about stimulation. It is an employee reward software that motivates employees by rewarding them with smiley faces based on their tasks. The more they do well, the faster they go towards their final goal.
Gamified task management is a powerful online tool that helps task management, employee engagement, and social recognition.

Gamified Task Management allows companies to boost the productivity of individual employees, as well as of the entire team. Companies that use gamification for employee recognition report an increase in employee engagement by between 76% and 91%. Employee recognition increases overall productivity by helping staff work better together, increasing morale and motivation, and improving morale.
Gamified Task Management also includes social recognition features. This is vital to the collaboration process because it motivates employees to get things done and achieve common goals with their colleagues.

In the twenty-first century, organizations have started considering gamification as a viable technique for creating effective platforms for employee engagement. Gamification can be considered one of the best motivational strategies for employees. It relies on providing positive feed back at the end of every task which results in higher productivity and employee engagement.

Gamification is used as a tool in many different fields. Its popularity grows at a very fast pace. The best thing about gamified applications is that they have the potential to increase the efficiency of the employees. Having one or more gamified applications in your business will make your employees more fruitful and will also encourage creativity.
Managing employees is never the easiest. People have bad days, good days, and great days and that’s just for starters. As a manager, you have to manage them, motivate them, and deal with them when they’re unproductive. One way to try to solve these problems is by introducing new methods of task management, alongside traditional ones like time tracking. These tools can make it easier to track employee productivity and performance which leads to better results.

Gamification is the best tool to do so. It’s a well-known fact that gamification is the best thing since sliced bread. This particular slice of wheat has been trying to get ahead at work for a long time, looking for ways to punch the clock and work less to have more time for important things, such as enjoying life.

Reasons behind traditional task management tools being replaced by gamification:-

  • No one likes completing traditional to-do lists but with the rise of gamification in businesses, these task management tools are being replaced by more fun and exciting systems. While the majority of companies are slashing budgets for training and development, gamification is becoming increasingly popular in incentive management software, Employee engagement & Training solutions. Its popularity can be attributed to the fact that it provides a more positive outlook on employees’ participation in productivity.
  • Task management tools like to-do lists, checklists or project management spreadsheets are being replaced by gamified systems as it offers benefits such as higher user engagement, lower risk of employee burnout, increased workplace empathy and improved workplace safety.
  • The traditional task management tools have been used for years to assign, prioritize, track and report tasks and project progress. Traditional tools can result in mundane and routine tasks that don’t directly impact an individual’s performance or career growth. However, recent research has shown that gamification can increase employee motivation and improve their overall efficiency.
  • In the past, these tools have been built to manage company operations. But a new brand of employee engagement is sweeping the business world by storm. It is called gamification, and it’s changing how everyone works. There was a time when companies would try to out-do each other through office perks like free meals, fitness subsidies etc. But now companies are realizing that they don’t need all those things to hire the best talent. The latest trend toward employee engagement is where employees feel as if they’re playing a game at work each day, which makes them more engaged and results in increased productivity.
  • In the context of business and commercial activities, gamification refers to the application of gaming elements, features like points, levels, rules and prizes to non-game contexts. The gamification of work leads to greater employee involvement that can contribute to a better quality of work; when employees are engaged in their work, they perform in a better way.
  • Gamification is a process by which an activity that has no inherently motivating factor is modified to include such factors. This may be done by using elements of game design, such as rewards, competition, rules and so forth. Gamification is used in a variety of settings, primarily in the workplace or other business organizations where it is used to encourage certain behaviours or performance outcomes. Unlike traditional management techniques that use extrinsic motivation, gamification can be used to provide intrinsic motivation.
  • Combining gamification with project management:-The idea of combining gamification with project management seems well-suited. The premise is to apply game-style thinking to project management systems and carefully design points, levels, and rewards to encourage employees to contribute to project goals appropriately. By tying employee performance to positive feedback and increased responsibility, organizations can improve employee engagement and satisfaction, leading to higher productivity and overall business success.The combination of gamification and project management leads to a win-win situation for both the organization and the employees. Organizations can use game-based strategies to promote productivity, such as rewarding members for high achievement or publicly acknowledging good work.
    gamification
    Key points to keep in mind while adopting gamification:-
  • Games should be both fun and challenging, but poorly designed or overly difficult games can lead to frustration and a drop in motivation. Creating games that are appropriately challenging is essential.
  • When designing a competitive game, it should be possible for all players to win sometimes. This will encourage employees to stay motivated and do their best.
  • You should avoid repetition of challenges as players would get bored if they are not offered something new. Make sure there is variety in the activities offered.
  • A gamification process cannot be applied universally and must be adapted to each department or an individual team. It is therefore the project manager and the management that have to make these decisions, which need to be researched beforehand to understand whether the company’s target audience will take part in this process. If this is not the case, then there is no point in continuing.

Techniques of gamification:-The application of game elements, structures, and dynamics in non-game situations is called gamification. Employers may use Employee of the Month and the Wall of Fame as examples of employee recognition programs that have been made into gamification techniques. These serve the dual purpose of recognizing true potential and inspiring mediocre performers to scale in the right direction. After all, when participants see that their peers who are model employees are rewarded, they too are motivated to emulate a similar behavior.  Gamification has both psychological and technological components, and it is most effective when those two elements are balanced. Following techniques should be adopted for your business to achieve new heights:-

  • Proper resource planning:- Your projects areas good as the people on them. The first step in resource planning is to know which projects your resources are assigned to, and how they are allotted at any given point of time. The more clearly you can see the work your resources are doing, and how it is distributed across projects and tasks, the better able you will be to manage those resources effectively.Project management software allows you to schedule projects, assign resources, track their hours and view the status of all projects in one place. This makes it easy for you to visualize your workflow and streamline how you assign work to resources.  
  • Effective reporting:- You have probably taken an online personality quiz. These questionnaires typically ask you to respond to statements related to various personality traits, such as introversion or extroversion. After answering a series of questions, your score is calculated. Some questionnaires increase the difficulty of the questions based on your previous responses.
  • The booked versus actuals report uses a similar approach to show you how you are doing according to the schedule and time spent on tasks. Booked hours represent work scheduled in advance to let coworkers know when they should be available. Actual hours reflect the time spent working on at ask. Firstly break work into small chunks.This will not only help you gauge the complexity of a project and identify interlinked dependencies but also shows you where skills and expertise are shared most efficiently across your team. By setting up levels for every milestone reached and rewarding your employees points for levelling up, you can ensure that project workflows sync time cost and effort estimates per resource utilized. Booked versus actual hours lets you plan out future project effort estimates. If certain types of work consistently take longer than expected to complete, a gaming strategy will help you reduce turnaround time to the shortest amount possible.

Effective reporting

  • Gamifying skilling measures:- Point-based gamification techniques can motivate your employees to upskill and expand their expertise to be more relevant in the future. This can help you accurately predict upcoming skill shortages, allowing you to adjust your workflows and staffing allocations before you begin experiencing problems.

    Putting it simply, frontline employees can use the time between projects to retrain for newly created roles that come about with new opportunities.  Your company can ensure that staff are prepared for the new roles and responsibilities by counting up the capacity of your resource pool. You need to ensure you have enough hands in line to make sure your employees are working as a cohesive unit. Having a cohesive unit allows employees to work together and quickly hit learning objectives.

    You can integrate gaming into your organization most effectively if you measure your current levels of resources and use.  Creating a scorecard for job-based training will help your employees to measure how effectively they are developing their skills without rushing through the course material.For example, if you give staff a deadline for completing training, they will be more likely to focus their attention on the course material than if there is no urgency to master their new skills. This way, you will be able to measure the extent to which they have developed their learning competencies.

Gamifying skilling measures

  • Gamify your projects by awarding the most valuable project team member at the close of every project. Encourage good work by acknowledging when it’s being done. Rewarding project excellence with recognition and praise is one way to build a strong, motivated team. Giving recognition to a colleague should be as easy and regular as saying thankyou. A weekly or monthly ritual can help you keep track of the work that is being done and who is doing it.

ConclusionIf gamified task management is used to inject fun into a company, employees will be healthier and more productive. Gamified task management is a strategy that integrates principles of game design into the workplace, offering employees a series of challenges to guide them towards certain goals. Gamification can be an effective tool for managers and supervisors to use in the workplace to motivate their employees, as well as to streamline workflows.Gamifying employee task management can therefore contribute to the more efficient matching of employees with tasks, reduce the time needed for communication between employees about tasks, and avoid potentially costly mistakes. The core principle is simple: use positive reinforcement to encourage employees to interact with the tool, follow the processes it sets out, and complete the work tasks promptly.

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